Club Rules & Code of Ethics
RULES OF THE POINTER CLUB 2024-2025
TITLE AND OBJECT
1. The Club Shall Be Called THE POINTER CLUB.
2. The Object of the Club shall be to hold shows and Field Trials in the
interest of the Pointer breed, and to adopt any other means for
the improvement and benefit of the breed.
3. To review the breed standard as necessary and urge its adoption
by Breeders, Exhibitors and Judges, as the standard of excellence
by which the breed should be judged.
4. To compile and publish lists of suitable breed judges who meet the
specified minimum criteria laid down by the Committee for each
section of the list, and who are approved by the Committee for
inclusion.
MEMBERSHIP
5. Candidates for membership of the Club shall be proposed by one
member and seconded by another and approved by vote of the
Committee at one of their meetings OR via email correspondence
between the Honorary Secretary and Committee. Two negatives
shall exclude.
6. Members, who are deemed to have given outstanding service to
the club, may be nominated for Life Membership, by the Executive
Committee and be elected by them at the next Annual General
Meeting following nomination.
7. The Annual subscription shall be payable to the Honorary
Treasurer by 1 st January each year or within one week of the
election of the Member. No Member whose subscription is unpaid
shall be entitled to any of the privileges of membership, and if any
member shall fail to pay the Annual subscription by 1 st March, the
Committee shall have the power to erase their name from the list
of Members. If the Committee receive a satisfactory explanation,
the Member may at the discretion of the Committee and on
payment of arrears, be admitted again to the Membership. The
Annual Subscription shall be fixed by the Committee on a yearly
basis. Members Annual subscription must be received by
1 st February in order to receive a ballot form.
8. No Member shall make use of the title of the Club for the purpose
of private advertisement nor in personal letters to the press
without the consent of the Committee. No Member, except the
Honorary Secretary or Press Officer acting in accordance with the
authority of the Committee, shall give publicity in the press to
matters relating to the management of affairs of the Club, or to
proceedings at Club Meetings.
9. Anyone ceasing to be a Member of the Club shall forfeit all rights
to any money they have paid to the Club, whether as subscription
or otherwise, and shall have no claims in respect of their
Membership on the funds or property of the Club.
COMMITTEE
10. The management of the Club is in the hands of the committee
consisting of officers: President, Club Chair, Honorary Secretary,
Honorary Treasurer, and Honorary Field Trial Secretary; 15
committee members. Officers shall be elected by the committee
for a three year term.
Committee members shall be elected by the members at the AGM for
a three year term.
The President, Honorary Treasurer and Honorary Field Trial Secretary
do not have voting rights.
11. No two members of the same family, household or affix may be
elected to serve simultaneously for the positions of Executive
Officers of The Pointer Club.
12. Honoraria shall be paid to the Honorary Secretary, Honorary Field
Trial Secretary, Honorary Treasurer, Publications Editor, Website
Manager & Stock Manager. The amounts to be paid to be
reviewed annually by the committee.
13. The Committee shall have the power to co-opt as required – Co-
opted Members of the Committee will be asked to serve until the
next Annual General Meeting and are then eligible for election by
the Membership
14. The Committee shall annually, from amongst themselves, elect a
Club Chair and Club Vice Chair. The Committee shall have the
power to decide on any matter not provided for in these Rules,
and in the event of a situation arising to which these Rules are not
applicable, the Committee is empowered to take such action and
decisions as may seem to them the best calculated to protect the
interests of the Club.
15. Any Committee Member failing to attend three consecutive
events (comprising Shows, Committee Meetings or Club Annual
General Meetings) without a reasonable explanation shall be
called upon to resign from the Committee and shall not be eligible
for re-election until their term of office has elapsed. (For the
purpose of this Rule an attendance at a Field Trial by a Committee
Member who is also a member of the Field Trial Sub Committee is
taken as an attendance at an event).
16. The Field Trials Standing Committee shall consist of The Field Trial
Secretary and up to six Members appointed by the Field Secretary,
subject to the approval of the Executive Committee.
17. A Treasurer’s Report together with reports by the Committee
Chair, Honorary Secretary and Field Trial Secretary if required,
shall be prepared each year on the activities of the Club. These
reports shall be submitted for approval to the Annual General
Meeting next following.
18. Any Member of the Club shall be entitled to propose for the
position of Member of the Committee any other Member of the
Club who is willing to stand for election. Any nomination must be
seconded by another Member and be sent in writing to reach the
Honorary Secretary by 15 January each year. No individual
member who has been a member of the Club for less than three
continual years immediately prior to nomination may be elected to
the Committee or serve as an officer of the Club. No Person whilst
an undischarged bankrupt may serve on the Committee or hold
any other office or appointment within a Kennel Club Registered
Society. Any Member standing for election to The Pointer Club
Executive Committee shall not, at the same time, be a serving
Member of the Executive Committee of another Pointer Breed
Club and, if elected to the Pointer Club Executive Committee, shall
not stand for election to any other Pointer Club Executive
Committee.
19. A Postal Ballot of the Members shall be held, prior to the Annual
General Meeting in respect of all nominations received.
Committee Members are elected for a three-year term and will
retire annually on a rotational basis and be eligible for re-
election. Each Member shall be entitled to one vote, in the case of
joint Membership, one vote per each Member of the partnership
(maximum two). New Members shall be entitled to vote after six
months has elapsed from acceptance of their application for
membership by the Committee. Proxy votes will not be allowed.
Any Member under eighteen years shall be classed as a Junior
Member and as such shall pay a reduced subscription. Junior
Members shall not be entitled to voting rights and are not eligible
for election to the Committee.
20. The Club must maintain an up to date list of Members names and
their addresses, and make the list of names available for
inspection if so requested by the Members of the Club or the
Kennel Club. The Club must send the total number of Members to
the Kennel Club with their Annual Returns. The list of Members
and all details will be kept in accordance with the current GDPR
Regulations on a separate hard drive.
21. The Officer posts of President, Honorary Treasurer and Honorary
Secretary shall be elected by Members of the Committee on a 3
year rotational basis and shall retire in rotation commencing with
President in the first year, Honorary Treasurer in the second year
and Honorary Secretary in the third year. All Officers shall be
eligible for re-election.
MEETINGS
22. The Annual General Meeting of all Members shall be held as early
as practicable after January 1 st each year, 14 clear days’ notice of
the meeting being given to each Member in writing by the
Honorary Secretary. Any Member wishing to place any business
on the Agenda of the Annual General Meeting must give notice in
writing, proposed and seconded by members, to the Secretary
prior to the date as specified on the notice of the Meeting. A
quorum for the Annual General Meeting shall be made of 8
Members.
23. A Special General Meeting shall be summoned by the Honorary
Secretary if forty Members send a signed requisition stating the
subject to be discussed and requesting a Special General Meeting
to do so. The Committee of The Pointer Club is also empowered to
call a Special General Meeting. No other business other than that
detailed on the agenda can be discussed at a Special General
Meeting. A Quorum for a Special General Meeting shall be made of
8 Members.
24. The Committee shall meet, as often as may be deemed necessary,
six in number shall constitute a quorum of the Committee. If a
Committee Meeting has been called giving the required fourteen
days notice, and an emergency occurs, then any three of the
Officers of the Club (President, Honorary Field Trial Secretary,
Honorary Secretary, Honorary Treasurer) and any three
Committee Members may act as a quorum to discuss urgent
business and report back to the full Committee at the earliest
opportunity.
25. The Rules of the Club shall not be altered except at the Annual
General Meeting or a Special General Meeting, the notice for
which contains specific proposals to amend the rules. Any
alteration to the Rules, passed at such a meeting, shall not be
brought into force until the Kennel Club has been advised and has
given its approval. New Rules or amendments introduced
specifically to meet Kennel Club requirements shall be adopted
immediately and be included in the Club Constitution with effect
from the Club’s next Annual General Meeting.
26. The Honorary Secretary shall call a Meeting of the Committee
whenever requested to do so by nine Committee Members. In the
event of his/her failing to call a Meeting to be held within one
calendar month of the request, then nine Committee Members
may depute and authorise one of their number to call a Special
General Meeting of the Committee and such Special Meeting shall
be competent to act and decide as though the Meeting had been
summoned in the normal way by the Honorary Secretary.
27. The Honorary Secretary shall keep minutes of all Meetings of the
Club and a book of accounts of the monies of the Club shall be
kept.
EXPULSION OF MEMBERS
28. Any Member who shall be disqualified under Kennel Club Rule
A11.j.(5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to
be a Member of the Club. If the Club expels any Member for
discreditable conduct in connection with dogs, dog shows, trials or
competitions, the Club must report the matter in writing to the
Kennel Club within seven days and supply any particulars required.
29. If the conduct of any Member shall, in the opinion of the
Committee of the Club, be injurious or likely to be injurious to the
character or interests of the Club, the Committee may, at a
meeting, the notice convening which includes as an object, the
consideration of the conduct of the Member, determine that a
Special General Meeting of the Club shall be called for the purpose
of passing a resolution to expel him/her. Notice of the Special
General Meeting shall be sent to the accused Member, giving
particulars of the complaint and advising the place, date and hour
of the Meeting that he/she may attend and offer an explanation.
If at the Meeting, a resolution to expel is passed by a two thirds
majority of the Members present and voting, then his/her name
shall be erased from the list of Members, and he/she will there
upon cease for all purposes to be a member of the Club except
that he/she may, within two calendar months from the date of
such Meeting, appeal to the Kennel Club upon the subject and to
such condition as the Kennel Club may impose.
CLUB FUNDS AND PROPERTY
30. A Banking Account shall be opened in the name of the Club into
which all revenue of the Club shall be paid and from which
withdrawals shall only be made on the signature of two or more
Officers, one of whom shall be the Honorary Treasurer. The
Account shall be kept by the Treasurer and an auditor shall be
appointed who shall audit the Club’s accounts from the ensuing
year before the Annual General Meeting. Those certifying the
accounts must be independent of the committee. The certified
accounts will be made available on request to members fourteen
days prior to the AGM.
31. Management and property of the Club shall be vested in the
Executive Committee and in the event of the Club being dissolved
for any reason all Cups and Trophies which have not been won
outright shall be returned to the donors, or if that is not possible,
handed to the Kennel Club to be dealt with at their discretion. If
the Club is wound up or ceases to be a Registered Club under
Kennel Club Regulations, a final statement of audited accounts
with a record of the disposal of property of the Club shall be
forwarded to the Kennel Club within six months and the persons
named as Officers and Committee of the Club on the last return
furnished to the Kennel Club, will be held responsible by the
Kennel Club for the proper winding up of the Club.
32. The Kennel Club is the final authority for interpreting Rules and
Regulations of the Club in all cases relative to canine or Club
matters.
33. The Club shall not join any Federation of Societies or Clubs.
ANNUAL RETURNS TO THE KENNEL CLUB
34. The Officers acknowledge that during the month of January each
year, Maintenance of Title fees will be forwarded to the Kennel
Club by the Honorary Secretary for continuance of Registration
and that by the 31 st July each year, other returns, as stipulated in
Kennel Club Regulations and Maintenance of Title of Societies and
Breed Councils and the Affiliation of Agricultural Societies and
Municipal Authorities be forwarded to the Kennel Club. The
Officers also acknowledge their duty to inform the Kennel Club of
any changes of Honorary Secretary of the Club which may occur
during the year.
TITLE AND OBJECT
1. The Club Shall Be Called THE POINTER CLUB.
2. The Object of the Club shall be to hold shows and Field Trials in the
interest of the Pointer breed, and to adopt any other means for
the improvement and benefit of the breed.
3. To review the breed standard as necessary and urge its adoption
by Breeders, Exhibitors and Judges, as the standard of excellence
by which the breed should be judged.
4. To compile and publish lists of suitable breed judges who meet the
specified minimum criteria laid down by the Committee for each
section of the list, and who are approved by the Committee for
inclusion.
MEMBERSHIP
5. Candidates for membership of the Club shall be proposed by one
member and seconded by another and approved by vote of the
Committee at one of their meetings OR via email correspondence
between the Honorary Secretary and Committee. Two negatives
shall exclude.
6. Members, who are deemed to have given outstanding service to
the club, may be nominated for Life Membership, by the Executive
Committee and be elected by them at the next Annual General
Meeting following nomination.
7. The Annual subscription shall be payable to the Honorary
Treasurer by 1 st January each year or within one week of the
election of the Member. No Member whose subscription is unpaid
shall be entitled to any of the privileges of membership, and if any
member shall fail to pay the Annual subscription by 1 st March, the
Committee shall have the power to erase their name from the list
of Members. If the Committee receive a satisfactory explanation,
the Member may at the discretion of the Committee and on
payment of arrears, be admitted again to the Membership. The
Annual Subscription shall be fixed by the Committee on a yearly
basis. Members Annual subscription must be received by
1 st February in order to receive a ballot form.
8. No Member shall make use of the title of the Club for the purpose
of private advertisement nor in personal letters to the press
without the consent of the Committee. No Member, except the
Honorary Secretary or Press Officer acting in accordance with the
authority of the Committee, shall give publicity in the press to
matters relating to the management of affairs of the Club, or to
proceedings at Club Meetings.
9. Anyone ceasing to be a Member of the Club shall forfeit all rights
to any money they have paid to the Club, whether as subscription
or otherwise, and shall have no claims in respect of their
Membership on the funds or property of the Club.
COMMITTEE
10. The management of the Club is in the hands of the committee
consisting of officers: President, Club Chair, Honorary Secretary,
Honorary Treasurer, and Honorary Field Trial Secretary; 15
committee members. Officers shall be elected by the committee
for a three year term.
Committee members shall be elected by the members at the AGM for
a three year term.
The President, Honorary Treasurer and Honorary Field Trial Secretary
do not have voting rights.
11. No two members of the same family, household or affix may be
elected to serve simultaneously for the positions of Executive
Officers of The Pointer Club.
12. Honoraria shall be paid to the Honorary Secretary, Honorary Field
Trial Secretary, Honorary Treasurer, Publications Editor, Website
Manager & Stock Manager. The amounts to be paid to be
reviewed annually by the committee.
13. The Committee shall have the power to co-opt as required – Co-
opted Members of the Committee will be asked to serve until the
next Annual General Meeting and are then eligible for election by
the Membership
14. The Committee shall annually, from amongst themselves, elect a
Club Chair and Club Vice Chair. The Committee shall have the
power to decide on any matter not provided for in these Rules,
and in the event of a situation arising to which these Rules are not
applicable, the Committee is empowered to take such action and
decisions as may seem to them the best calculated to protect the
interests of the Club.
15. Any Committee Member failing to attend three consecutive
events (comprising Shows, Committee Meetings or Club Annual
General Meetings) without a reasonable explanation shall be
called upon to resign from the Committee and shall not be eligible
for re-election until their term of office has elapsed. (For the
purpose of this Rule an attendance at a Field Trial by a Committee
Member who is also a member of the Field Trial Sub Committee is
taken as an attendance at an event).
16. The Field Trials Standing Committee shall consist of The Field Trial
Secretary and up to six Members appointed by the Field Secretary,
subject to the approval of the Executive Committee.
17. A Treasurer’s Report together with reports by the Committee
Chair, Honorary Secretary and Field Trial Secretary if required,
shall be prepared each year on the activities of the Club. These
reports shall be submitted for approval to the Annual General
Meeting next following.
18. Any Member of the Club shall be entitled to propose for the
position of Member of the Committee any other Member of the
Club who is willing to stand for election. Any nomination must be
seconded by another Member and be sent in writing to reach the
Honorary Secretary by 15 January each year. No individual
member who has been a member of the Club for less than three
continual years immediately prior to nomination may be elected to
the Committee or serve as an officer of the Club. No Person whilst
an undischarged bankrupt may serve on the Committee or hold
any other office or appointment within a Kennel Club Registered
Society. Any Member standing for election to The Pointer Club
Executive Committee shall not, at the same time, be a serving
Member of the Executive Committee of another Pointer Breed
Club and, if elected to the Pointer Club Executive Committee, shall
not stand for election to any other Pointer Club Executive
Committee.
19. A Postal Ballot of the Members shall be held, prior to the Annual
General Meeting in respect of all nominations received.
Committee Members are elected for a three-year term and will
retire annually on a rotational basis and be eligible for re-
election. Each Member shall be entitled to one vote, in the case of
joint Membership, one vote per each Member of the partnership
(maximum two). New Members shall be entitled to vote after six
months has elapsed from acceptance of their application for
membership by the Committee. Proxy votes will not be allowed.
Any Member under eighteen years shall be classed as a Junior
Member and as such shall pay a reduced subscription. Junior
Members shall not be entitled to voting rights and are not eligible
for election to the Committee.
20. The Club must maintain an up to date list of Members names and
their addresses, and make the list of names available for
inspection if so requested by the Members of the Club or the
Kennel Club. The Club must send the total number of Members to
the Kennel Club with their Annual Returns. The list of Members
and all details will be kept in accordance with the current GDPR
Regulations on a separate hard drive.
21. The Officer posts of President, Honorary Treasurer and Honorary
Secretary shall be elected by Members of the Committee on a 3
year rotational basis and shall retire in rotation commencing with
President in the first year, Honorary Treasurer in the second year
and Honorary Secretary in the third year. All Officers shall be
eligible for re-election.
MEETINGS
22. The Annual General Meeting of all Members shall be held as early
as practicable after January 1 st each year, 14 clear days’ notice of
the meeting being given to each Member in writing by the
Honorary Secretary. Any Member wishing to place any business
on the Agenda of the Annual General Meeting must give notice in
writing, proposed and seconded by members, to the Secretary
prior to the date as specified on the notice of the Meeting. A
quorum for the Annual General Meeting shall be made of 8
Members.
23. A Special General Meeting shall be summoned by the Honorary
Secretary if forty Members send a signed requisition stating the
subject to be discussed and requesting a Special General Meeting
to do so. The Committee of The Pointer Club is also empowered to
call a Special General Meeting. No other business other than that
detailed on the agenda can be discussed at a Special General
Meeting. A Quorum for a Special General Meeting shall be made of
8 Members.
24. The Committee shall meet, as often as may be deemed necessary,
six in number shall constitute a quorum of the Committee. If a
Committee Meeting has been called giving the required fourteen
days notice, and an emergency occurs, then any three of the
Officers of the Club (President, Honorary Field Trial Secretary,
Honorary Secretary, Honorary Treasurer) and any three
Committee Members may act as a quorum to discuss urgent
business and report back to the full Committee at the earliest
opportunity.
25. The Rules of the Club shall not be altered except at the Annual
General Meeting or a Special General Meeting, the notice for
which contains specific proposals to amend the rules. Any
alteration to the Rules, passed at such a meeting, shall not be
brought into force until the Kennel Club has been advised and has
given its approval. New Rules or amendments introduced
specifically to meet Kennel Club requirements shall be adopted
immediately and be included in the Club Constitution with effect
from the Club’s next Annual General Meeting.
26. The Honorary Secretary shall call a Meeting of the Committee
whenever requested to do so by nine Committee Members. In the
event of his/her failing to call a Meeting to be held within one
calendar month of the request, then nine Committee Members
may depute and authorise one of their number to call a Special
General Meeting of the Committee and such Special Meeting shall
be competent to act and decide as though the Meeting had been
summoned in the normal way by the Honorary Secretary.
27. The Honorary Secretary shall keep minutes of all Meetings of the
Club and a book of accounts of the monies of the Club shall be
kept.
EXPULSION OF MEMBERS
28. Any Member who shall be disqualified under Kennel Club Rule
A11.j.(5) and/or Kennel Club Rule A11.j.(9) shall ipso facto cease to
be a Member of the Club. If the Club expels any Member for
discreditable conduct in connection with dogs, dog shows, trials or
competitions, the Club must report the matter in writing to the
Kennel Club within seven days and supply any particulars required.
29. If the conduct of any Member shall, in the opinion of the
Committee of the Club, be injurious or likely to be injurious to the
character or interests of the Club, the Committee may, at a
meeting, the notice convening which includes as an object, the
consideration of the conduct of the Member, determine that a
Special General Meeting of the Club shall be called for the purpose
of passing a resolution to expel him/her. Notice of the Special
General Meeting shall be sent to the accused Member, giving
particulars of the complaint and advising the place, date and hour
of the Meeting that he/she may attend and offer an explanation.
If at the Meeting, a resolution to expel is passed by a two thirds
majority of the Members present and voting, then his/her name
shall be erased from the list of Members, and he/she will there
upon cease for all purposes to be a member of the Club except
that he/she may, within two calendar months from the date of
such Meeting, appeal to the Kennel Club upon the subject and to
such condition as the Kennel Club may impose.
CLUB FUNDS AND PROPERTY
30. A Banking Account shall be opened in the name of the Club into
which all revenue of the Club shall be paid and from which
withdrawals shall only be made on the signature of two or more
Officers, one of whom shall be the Honorary Treasurer. The
Account shall be kept by the Treasurer and an auditor shall be
appointed who shall audit the Club’s accounts from the ensuing
year before the Annual General Meeting. Those certifying the
accounts must be independent of the committee. The certified
accounts will be made available on request to members fourteen
days prior to the AGM.
31. Management and property of the Club shall be vested in the
Executive Committee and in the event of the Club being dissolved
for any reason all Cups and Trophies which have not been won
outright shall be returned to the donors, or if that is not possible,
handed to the Kennel Club to be dealt with at their discretion. If
the Club is wound up or ceases to be a Registered Club under
Kennel Club Regulations, a final statement of audited accounts
with a record of the disposal of property of the Club shall be
forwarded to the Kennel Club within six months and the persons
named as Officers and Committee of the Club on the last return
furnished to the Kennel Club, will be held responsible by the
Kennel Club for the proper winding up of the Club.
32. The Kennel Club is the final authority for interpreting Rules and
Regulations of the Club in all cases relative to canine or Club
matters.
33. The Club shall not join any Federation of Societies or Clubs.
ANNUAL RETURNS TO THE KENNEL CLUB
34. The Officers acknowledge that during the month of January each
year, Maintenance of Title fees will be forwarded to the Kennel
Club by the Honorary Secretary for continuance of Registration
and that by the 31 st July each year, other returns, as stipulated in
Kennel Club Regulations and Maintenance of Title of Societies and
Breed Councils and the Affiliation of Agricultural Societies and
Municipal Authorities be forwarded to the Kennel Club. The
Officers also acknowledge their duty to inform the Kennel Club of
any changes of Honorary Secretary of the Club which may occur
during the year.
